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Mike DiSabatino CPA

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Capital Lease or Operating Lease?

Capital Lease or Operating Lease?

Capital Lease or Operating Lease?

Businesses often choose to lease long-term assets rather than buy them for a variety of reasons

  • the tax benefits are greater to the lessor (think seller) than the lessees (the person making payments)
  • leases offer more flexibility in terms of adjusting to changes in technology and capacity needs.

Lease payments create the same kind of obligation that traditional loan payments create, and have to be viewed in a similar light. If a business is allowed to lease a significant portion of its assets and keep it off its financial statements, in particular, the Balance Sheet, the reader of the statements will be given a very misleading view of the company's financial strength, by not showing all the debt. Consequently, accounting rules have been devised to force businesses to reveal the extent of their lease obligations on their books.

There are two ways of accounting for leases.

 

  1. In an operating lease, the lessor (or owner) transfers only the right to use the property to the lessee (the renter). At the end of the lease period, the lessee returns the property to the lessor. Since the lessee does not assume the risk of ownership, the lease expense is treated as an operating expense, simelar to a rental expense, on the income statement and the lease does not affect the balance sheet.
  2. In a capital lease, the lessee (renter) assumes some of the risks of ownership and enjoys some of the benefits. Consequently, the lease, when signed, is recognized both as an asset and as a liability (for the lease payments) on the balance sheet. The business gets to claim depreciation each year on the asset and also deducts the interest expense component of the lease payment each year. In general, capital leases recognize expenses sooner than equivalent operating leases.

Since Businesses prefer to keep leases off the books, and sometimes prefer to defer expenses, there is a strong incentive on the part of businesses to report all leases as operating leases. Consequently the Financial Accounting Standards Board has ruled that a lease should (must) be treated as an capital lease if it meets any one of the following four conditions:

  1. (a) if the lease life exceeds 75% of the life of the asset
  2. (b) if there is a transfer of ownership to the lessee at the end of the lease term
  3. (c) if there is an option to purchase the asset at a "bargain price" at the end of the lease term - usually deemed to be a purchase price at end of the lease for 10% or less of the original purchase price.
  4. (d) if the present value of the lease payments, discounted at an appropriate discount rate, exceeds 90% of the fair market value of the asset.

The lessor uses the same criteria for determining whether the lease is a capital or operating lease and accounts for it accordingly. If it is a capital lease, the lessor records the present value of future cash flows as revenue and recognizes expenses. The lease receivable is also shown as an asset on the balance sheet, and the interest revenue is recognized over the term of the lease, as paid.  From a tax standpoint, the lessor can claim the tax benefits of the leased asset only if it is an operating lease, though the revenue code uses slightly different criteria for determining whether the lease is an operating lease.

When a lease is classified as an operating lease, the lease expenses are treated as operating expense and the operating lease does not show up as part of the capital of the firm. When a lease is classified as a capital lease, the present value of the lease expenses is treated as debt, and interest is imputed on this amount and shown as part of the income statement. In practical terms, however, reclassifying operating leases as capital leases can increase the debt shown on the balance sheet substantially especially for businesses in sectors which have significant operating leases; airlines and retailing come to mind.  I could also make the argument that in an operating lease, the lease payments are just as much a commitment as lease expenses in a capital lease or interest payments on debt. The fact that the lessee may not take ownership of the asset at the end of the lease period, which seems to be the crux on which the operating/capital lease choice is made, should not be a significant factor in whether the commitments are treated as the equivalent of debt.

Converting operating lease expenses into a debt equivalent is straightforward. The operating lease payments in future years, which are revealed in the footnotes to the financial statements for US firms, should be discounted back at a rate that should reflect their status as unsecured and fairly risky debt. As an approximation, using the firm’s current pre-tax cost of debt as the discount rate yields a good estimate of the value of operating leases. Note that capital leases are accounted for similarly in financial statements, but the significant difference is that the present value of capital lease payments is computed using the cost of debt at the time of the capital lease commitment, and is not adjusted as market rates change.

This topic is a bit more technical then most of our blogs, so we encourage you to contact us with your particular questions or scenerios so that we can provide you with the correct advise for your situation.

Please give us a call to discuss these and other profit-boosting ideas for your business.

DiSabatino CPA
Michael DiSabatino
651 Via Alondra Suite 715
Camarillo, CA 93012
Phone: 805-389-7300
ww.sharpcpa.com

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